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Access 2. 00. 7This information is also available as a PDF download. The Microsoft Access development team added more features into Access 2. You'll definitely want to see what all the buzz is about around this latest incarnation of the popular desktop database application. Truth be told, I found it hard to pick out just 1.
A redesigned user interface offers new tools. Virtually every aspect of the user interface in Access 2. If you've worked with previous versions of Access, you'll be relearning how to work within Access. This latest version includes a new Ribbon, Office menu, Quick Access toolbar, and Navigation Pane (Figure A). The latter is the replacement for the Database Window from previous versions. You need to plan for an initial decrease in your productivity as you familiarize yourself with all these new UI elements.
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With this view, you can easily customize your forms and reports while viewing live data in the controls. You can also quickly move, resize, and align your form and report controls without having to switch to Design view. You can save valuable development time using the new Layout view to help position controls. You get a static snapshot of your data with the traditional Print Preview, but with the new Report view, you can dynamically filter the data and drill down to print only the information you need. Just right- click inside a control and select various filtering options from a contextual shortcut menu (Figure C). This latest version includes a built- in Date Picker control you can use for data types designated as Date/Time. Access displays a small button next to these fields in datasheets and forms.
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When you click this button, Access displays a small pop- up calendar control, making it very easy to select a date (Figure D). On forms, you can choose a property setting (Show Date Picker) to not display this Date Picker. These enhanced commands create new data entry forms and reports complete with controls and graphics. The commands will help you get a jump- start on adding new objects to your database. Look for these commands on the Create tab of the Ribbon (Figure E). Access 2. 00. 7 offers a built- in feature for this, which can even be used for datasheets. The new alternating row color effect, also referred to as the .
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You can find the Alternating Row Color button in the Design group on the Ribbon (Figure F). Access 2. 00. 7 introduces a new data type called Attachment that allows you save one or more attachments (pictures, spreadsheets, documents, and so on) with a record (Figure G). With the added benefit of better compression in this version, you can easily add pictures to your records where appropriate.
The Access development team added this new data type to align better with Microsoft Windows Share. Point Services. Access 2.
With multi- value field lookups, you can store multiple values in a single lookup field. For example, in a field of Trained Positions, you could store all the trained job code positions for each employee. Whenever you use a multi- value field lookup, Access 2. Figure H). When you click the down arrow on the control, you can individually select each of the related records. Hidden from the user interface, Access 2.
You can use forms created with HTML or rich forms created with Microsoft Office Info. Path 2. 00. 7. If you use HTML, your recipients need only have an e- mail client program that accepts HTML.
If you use the Info. Path forms, you and your recipients must all be using Microsoft Office Outlook 2.
Info. Path 2. 00. Why spend extra time updating membership records when your members can update their own records?! A wizard walks you through the steps necessary to create your data collection forms (Figure I). Access 2. 00. 7 includes the ability to have rich text in text and memo fields (Figure J). This formatting is stored as HTML. Go ahead and add in some fancy colors, bold face, italics, underlines, bullets, and more.
He is co- author of Microsoft Office Access 2. Inside Out and is a contributing author of Microsoft Office 2. Inside Out. Because Jeff knows Access . To learn more, visit his Web site at http: //www. Access. Junkie. com.
Additional Office 2.
MS Office programs books. Access 2. 00. 7: Part II.
Stephen Moffat, The Mouse Training Company. Premium. Free. PDFEnglish. Pages 1. 26(1. 2 reviews).
Access 2. 00. 7: Part 2 provides detailed explanations of useful topics and tools including: saving data in Access, working with records, customizing tables, data entry, field properties, table relationsh.